World's number one conference management application
It includes all you need: submissions, reviewing and program generation.
It comes with a remarkable number of features and is optimized for large conferences.
We have four kinds of licenses: free, professional, executive and VIP.

Free

Suitable for workshops and small conferences

Professional

For small to medium conferences seeking advanced virtual conference tools

Executive and VIP

Fits conferences of all sizes and includes technical support (helpdesk).

The VIP plan includes dedicated support provided by an EasyChair manager.

Free

Maximum 20 submissions

CHf 3.20 per submission

Maximum 60 submissions, credit card payment only

from CHf 5.00 per submission

Unlimited number of submissions

Top features

  • Support for submissions and reviewing
  • Hosting on a secure high-performance server
  • Data backup and replication
  • Many options to handle various submission and reviewing models
  • Highly customizable submission form
  • Highly customizable review form
  • Support for double and triple blind reviewing
  • Customizable decisions
  • Submission topics
  • Submission assignment
  • Paper bidding
  • Use of external reviewers (subreviewers)
  • Email to authors and reviewers, email log

Top features

All free license features +
  • Smart program module
  • Import of configuration from other conferences
  • Multi-track version
  • Excel and CSV conference data export

Top features

All professional license features +
  • Helpdesk and technical support
  • Choice of a payment plan (fixed price, pay as you go, deposit and final payment)
  • Proceedings module
  • Integration with several external services: IEEE copyright management, ACM proceedings, Springer proceedings
  • Email templates
  • Analytics in Excel and PowerPoint
  • Rebuttal phase
  • Various data views

VIP license features

All executive license features +
  • Dedicated support by an assigned EasyChair manager
  • Joint smart program for collocated conferences
  • Large video submissions (up to 300 Mbytes each)
  • Need something else? Ask!
  1. We work with multiple currencies. You can view prices in AUD, CAD, CHF, EUR, GBP, JPY, NOK, SEK and USD.
  2. Volume discounts are possible when you sign for 200+ submissions, up to 40% discount when you sign for 1000+ submissions
  3. Professional license prices require credit card payments (pay-as-you-go plan).
    Executive and VIP license prices are valid for fixed price plans, based on pre-payment. Other plans may involve higher fees.
    VIP licenses have a setup fee of CHf 1,110.00.
  4. NEW! EasyChair has a special program for several countries, including India, Indonesia, Morocco, Vietnam, Ecuador, Colombia, Pakistan, Algeria, Ukraine, Philippines. If your conference is suitable for the program, you can be offered special prices. Contact our sales team for details.

Organization-Wide Licenses

If you organize a substantial number of conferences annually or run a very large conference, you can gain from a special multi-year agreement. Contact our sales team to arrange an agreement.

Group License for a Conference or a Group of Conferences

If your conference requires separate installations for parts of this conference (such as tracks, special sessions or doctoral consortium), or you have collocated conferences, use can use the same license for all conferences.

Features Included in Licenses

The table below shows features included in various licenses. Click on the feature column for further explanation.

FeatureFreeProfessionalExecutiveVIP
Limits
maximum submission size (Mb)2050100300
maximum number of submissions2060
maximum number of reviewers200600≥1000≥1000
Hosting and support
hosting on a high-performance server
data backup and replication
encrypted (secure) access only
access to demo version
helpdesk and technical support
dedicated EasyChair manager
Miscellaneous
import of configuration from other conferences
branding
multiple EasyChair email addresses
analytics
ACM ICPS data download
Authors and submissions
support for anonymous submissions (double-blind reviewing)
customized submission types
author notification
instructions for authors
multiple file uploads
custom fields in the submission form
templates for authors
terms and conditions for authors
audio, video and zip file uploads
Reviewing
event log
watchlist
online discussion of submissions
flexible access models for reviewers
senior program committee model
leading reviewer model
subreviewers
conflict of interest
reviewer invitations
submission topics
customized decisions (acceptance types)
customizable evaluation criteria
statistics
email to authors and reviewers
custom review forms and review attachments
instructions for reviewers
multi-track support
rebuttal phase
advanced conflict management
special reviewing models
review forms in MSWord
Paper bidding and review assignment
paper bidding
automatic submission assignment to reviewers
manual submission assignment to reviewers
constraints on paper assignment
assignment upload
Data export and viewing
Excel and/or CSV data export
data views
Email management
email log
email templates plugin
Proceedings
proceedings creation
Program and page generation using EasyChair Smart Program technology
program generation and publishing
page editing
talks and sessions editing
assignment of talks to sessions
scheduling constraints
session chair handling
room handling
program manager handling
automatic schedule analysis
solutions
list of events
email to managers, authors, and session chairs
program page templates
program download
multi-conference program generation

License Comparison

The table below compares our licenses. Click on the features column for more explanation.

FeatureFreeProfessionalExecutiveVIP
maximum submission size (Mb)2050100300
maximum number of submissions2060
maximum number of reviewers200600≥1000≥1000
multi-track support
program generation and publishing
import of configuration from other conferences
branding
multiple EasyChair email addresses
templates for authors
Excel and/or CSV data export
helpdesk and technical support
analytics
IEEE copyright (eCF) integration
ACM ICPS data download
terms and conditions for authors
audio, video and zip file uploads
rebuttal phase
advanced conflict management
special reviewing models
review forms in MSWord
assignment upload
data views
email templates plugin
proceedings creation
program page templates
program download
dedicated EasyChair manager
multi-conference program generation